Organization Overview: Founded in 1988, Mid-America Charitable Gift Planners (MACGP) helps local fund development and estate planning professionals learn to improve and maintain their charitable gift planning skills, while providing a unique environment to get to know the people and issues that impact planned giving in the Greater Kansas City area. MACGP is a Member Council of the National Association of Charitable Gift Planners (CGP) and subscribes to its Model Standards of Practice. Today, MACGP’s membership includes more than 100 professionals from the Kansas City area and surrounding region.
Reports to: MACGP Board President
Position Type: Independent Contractor, reviewed annually by the MACGP Executive Committee
Position Requirements:
-Excellent organizational skills and communication skills.
-Strong administrative, executive assistant skills. Graphic design skills, highly preferred.
-Strong working knowledge of Microsoft Office, Quickbooks, Canva, Zoom, Word Press, and MailChimp.
-Interest in the estate planning and nonprofit fields.
-Must be available the second Friday of each month from 7-9:30 am for monthly programs.
Position Overview:
Responsible for facilitating the Council’s activities and business administration. Manage and oversee internal business and administrative operations as point of contact for the MACGP Council. Work closely with all Board Members and Committee Chairs to implement the day-to-day work. This may include the following, among other duties as assigned:
Membership Support:
-Be available during business hours Monday-Friday, or ability to respond to inquiries and emails in a timely and professional manner within 24 hours.
-Support a welcoming environment for all current, expired, and potential members.
-Manage and maintain MailChimp lists for membership communications.
-Communicate with the National Charitable Gift Planners Association as needed.
-Collaborate with Membership Chair to provide up-to-date membership information and reports as needed.
Program and Hospitality Support:
-Gather monthly speaker and other program speaker information in a timely manner. Be a liaison between speakers, Committees, and others as needed.
-Collect and prepare PowerPoints and presentations for programs.
-Oversee technology needs of programs, typically PowerPoints and zoom for virtual meetings.
-Implement/manage marketing plan for programs. This includes posting to the website, LinkedIn, and ecommunications.
-Oversee member nametags.
-Welcoming guests, members, speakers to events.
-Provide all administrative support for programs and events, including Building Blocks, Planned Giving 101, monthly breakfast programs. Duties include: facility reservations, assist with onsite management, with most events held at Kauffman Foundation, among other duties as needed.
Board of Directors Meetings:
-Assist with compliance of all policies and by-laws of the Board and Committees.
-Assist with development of Board agendas, working closely with Board of Directors.
-Attend Board meetings.
-Reserve meeting spaces for all meetings and programs.
-Maintain and store all relevant documents, promotional materials, and minutes of historical significance.
Financial Management Support:
-Assist with the fiscal integrity and sound financial management of the organization.
-Assist Treasurer and Budget Committee with preparation of annual budget.
-Maintain accurate financial records using QuickBooks Pro online.
-Receive and record income and expense transactions, manage invoices, reconcile all bank statements monthly, and prepare bi-monthly financial reports.
Marketing/Communications:
-Promote MACGP to potential, lapsed, current, and emeritus members through various communication channels.
-Utilize social media, digital communications, and website to promote and build awareness for MACGP programs and events.
-Create and send ecommunications, using MailChimp, to promote upcoming program information, announcements, reminders, and registrations.
-Proofread and edit all communications.
-Graphic design skills are highly preferred and are utilized via Canva, website updates, LinkedIn postings, etc.
Hours and Compensation:
-Approximately 10 hours per week, with a few weeks closer to 20 hours per week depending upon programs/events/meeting needs and activities.
-This position pays a differential rate of $30 per hour for secretarial/administrative duties and $50 per hour for marketing/graphic design dutiesTo apply for this position, please send your resume and cover letter to Robin Rowland at rrowland waysidewaifs.org
Job Type: Part Time
Salary Range: Up to $29,999
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